Ready to Outsource? The First Tasks I Outsourced in Business

November 1, 2022

Teal background and image of dark-haired woman sitting on bed on laptop and title Are you ready to outsource business tasks? stefaniegass.com/blog

When you’re new to business, it can feel pretty overwhelming wearing all the hats and having to do every task in your business. You’re counting down the days until you can outsource some of those tasks you hate! But how do you know you’re ready to outsource? And once you are ready, which tasks should you outsource first?

Today, I’m taking you through the first three tasks I outsourced in my business so you have an idea of what you might want to pass on to someone else once you’re ready to outsource!

* This post contains affiliate links. This means that I get a percentage of sales at no additional cost to you.

The first 3 tasks to stop doing once you’re ready to outsource

Unless you’re brand new to business, you’re probably feeling ready to outsource some tasks. And you may also be feeling worried about how to do this and how much it’s going to cost. But don’t let those things stress you out! Outsourcing doesn’t have to be complicated and it doesn’t need to be expensive. In fact, it doesn’t need to cost you anything!

What is outsourcing and how do you know if you’re ready to outsource?

Outsourcing simply means giving tasks to someone else that is outside of your business. If you’re drowning in all of the tasks and you just don’t have the time to get anything done in your business anymore, you’re probably ready to outsource!

You don’t need to do this on day one in your business. But once you have a groove going and you have some consistency in what you’re doing, it’s time to outsource! You want to get the repetitive tasks that happen regularly and often in your business off of your plate so you have the bandwidth to focus on other things.

Gold splatter background with quote Once you have a groove going and you have some consistency in your business, it's time to outsource! -Stefanie Gass

The first thing I outsourced in my business was my inbox

I had my email address all over my business for people to contact me. And once I started receiving 5-15 emails every few days, it became overwhelming and excruciating to handle all of those emails and give people the answers they deserved. On top of that, I found it difficult to keep my inbox organized!

I was ready to outsource my inbox and I hired a virtual assistant. She helped me manage my inbox and acted as a barrier between me and my email. My VA would determine which emails I needed to see and personally respond to, and which she could handle by herself.

Next, I outsourced my Facebook group

When I started my podcast, I had around 1500 people in my Facebook group. Now it’s grown to over 9,000 members. If you’re not already hanging out with us over there, I invite you to join us! It’s a fun and supportive community and you deserve to be there girl!

A Facebook group manager helped me set up the structure of my group, the rules and guides, and to help with the fun stuff to keep the group active and engaged when I was ready to outsource. She helped manage the comments because as the group grew, I couldn’t keep up with it all myself.

The third thing I outsourced was client management

After a year of podcasting, my coaching business exploded. I had gone from a couple of one-off calls to around 15 clients every single month. So I outsourced client management to help make sure everything was tracked, people were accessing the materials they needed, and all the contracts and paperwork were signed and in the right place.

Outsourcing these three things got me out of the weeds of my business and freed up my time to work on other things to help me grow. I know it can be scary to outsource and invest money in getting help. But the times that I trusted and had faith in outsourcing, it has always brought more profit into my business. Where there’s God’s will, there’s a way.

Navy blue and gold splatter background with quote Where there's God's will, there's a way. -Stefanie Gass

My quick outsourcing assessment

If you’re feeling ready to outsource, my quick outsourcing assessment will help you decide what tasks to outsource. Grab a sheet of paper and draw a line down the middle so you have two columns. On the left side write ‘love’ and on the right side write ‘leave it’. In the ‘love’ column, write down everything you really love doing in your business. In the ‘leave it’ column, write down all the things you don’t enjoy doing in your business and wish you didn’t need to deal with.

Those things in the ‘leave it’ column are where you’re going to start outsourcing. You may not have the budget for all of it right away but make a start there. And remember, you can outsource things fairly cheaply using sites like Fiverr (save 20% off your first order with this link!), and you can even trade services with someone so it doesn’t have to cost you anything!

If you want to start nailing the systems that are going to help make outsourcing so much easier, join me in Podcast to Profit! We’re going to spend 90 days together polishing up your podcast and getting systems in place to make it an income-generating machine. Get your application in and I’ll see you in the next round!

I pray this blesses you!

Xo,

Stef

P.S. Also, listen to podcast episode 520 for the full training on Ready to Outsource? The First Tasks I Outsourced in My Online Business!